Organizational Support and Communications Specialist

The New Mexico Primary Care Training Consortium (NMPCTC) is seeking an Organizational Support and Communications Specialist. This position is responsible for assisting the NMPCTC in planning, implementing and maintaining systems and services relating to all aspects of organizational support, development and communications for the NMPCTC and its partners. Required skills include a Bachelor’s Degree in Public health, Journalism, Political science or related area, one year experience and demonstrated success in a communications and/or grant writing role, and exceptional writing and organizational skills.

Send resume and letter of interest by Friday, February 19, 2021 to ltecca@chi-phi.org.    Please share with your networks, friends, and colleagues!

POSITION SUMMARY

The Organizational Support and Communications Specialist reports to the ED and is responsible for assisting the NMPCTC in planning, implementing and maintaining systems and services relating to all aspects of organizational support, development and communications for the NMPCTC and its partners. The Organizational Support and Communications Specialist will meet the goals and objectives of the organization in a collaborative and coordinated role with the NMPCTC Executive Director, NMPCTC staff members, NMPCTC members and other internal and external NMPCTC partners.

The delivery of quality service and positive interaction with our customers is critical to the completion of all the tasks within this job description, thus the employee is responsible for establishing and maintaining interpersonal relationships with NMPCTC partners, employees, contractors and community members in a courteous, respectful and professional manner.  Guidelines include all NMPCTC policies and procedures.

DUTIES AND RESPONSIBILITIES

Organizational Support and Resource Development:

  1. Identifies and supports the development of grants and contracts to sustain and expand NMPCTC and programs of NMPCTC partners. This function includes grant workplan development, writing, research, coordination of grant components, record keeping and grant submissions.
  2. Perform regular grant search to evaluate prospects for public, foundation and corporate grants. Inform ED in writing of prospects. Prepare grant prospect reports for approval by Board of Directors.
  3. Assists with grant reports, required documentation and grant compliance.
  4. Works with directors and community partners to develop project models for new grant projects.
  5. Monitors state, national and private GME activities/communications/policies. Inform NMPCTC staff team in writing of findings.
  6. Supports research, the strategic planning and resource development processes.
  7. Works closely with the finance department(s) and appropriate program managers in interactions with funding organizations and contracting processes. Notifies finance department and program managers of grant and contracts under development and whether or not they are funded.
  8. Maintains current records in resource development/grants management database(s), including grant tracking and reporting.
  9. Maintains resource development accounts for NMPCTC, and NMPCTC partners, including but not limited to Grants.gov, SAM, DUNS, EHB, etc.
  10. As appropriate, participates in community and regional planning processes and assists community groups with program and service development.
  11. Various administrative duties including meeting logistics, budget preparation and monitoring.

Communications:

  1. Develop and communicate key messages to the public and other stakeholders about NMPCTC and its core partners through a variety of media and preparing information for posting in HTML or other appropriate formats (including websites, print, newsletters, blogs, social media, etc.), by working with NMPCTC staff, its partners and communities.
  2. Promote NMPCTC at the local, state and federal levels by coordinating strategic communications and marketing efforts, including: writing and circulating press releases, maintaining media relations, organizing public relations opportunities, coordinating text, graphic design and printing for NMPCTC’s collateral materials, and writing and distributing materials and reports.
  3. Maintain brand control (e.g. logo, tagline, style, colors, messaging, etc.) for NMPCTC and its various service lines for all outgoing communications: print, Internet, etc.
  4. Select appropriate media for disseminating information (e.g., newsletter, listservs, e-mails, brochures, posters).
  5. Website maintenance and content development (using the WordPress content management system) for NMPCTC.org. Support websites and pages of NMPCTC partner organizations.
  6. Edit communications materials written by NMPCTC staff and ensure all communications adhere to the organization’s style guide.
  7. Work with vendors, including website developers, graphic designers and print companies.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree from an accredited college or university in public health, journalism, political science or related area.  Experience may be substituted for education.
  • One-year experience and demonstrated success in a communications and/or grant writing role.
  • Exceptional writing and editing skills, including the ability to write for a variety of audiences and communications mediums.
  • Excellent organizational skills, able to multi-task and set priorities, and comfortable with asking for help or reconsideration of priorities.
  • Extremely detail oriented and comfortable developing and/or working with project plans/timelines.
  • Excellent interpersonal and collaboration skills with ability to work effectively both independently and as part of a team
  • Ability to maintain confidential information
  • Detail-oriented with strong organizational and time management skills and demonstrated ability to multitask effectively in fast paced environment within resource constraints and deadlines.
  • Ability to conduct thorough, high volume research through interviews, file search, Internet and assemble information for effective written documents
  • Proficient use of Microsoft Office applications [Word, Excel, PowerPoint], database and Internet.
  • Ability to plan and organize work as well as maintain records and prepare reports
  • Understanding of strategic marketing principles
  • Strong statistical knowledge and skills for data analysis
  • Personal flexibility for after-hours meetings, deadline demands, and travel

DESIRED QUALIFICATIONS:

  • Creative and self-motivated. Bilingual English/Spanish preferred.
  • Experience with InDesign and/or other graphic design software.

PHYSICAL DEMANDS

  • Occasionally prolonged sitting/standing.
  • Occasionally lifts supplies/equipment up to 50 lbs.
  • Acceptable eyesight (with or without correction)
  • Acceptable hearing (with or without correction)
  • Ability to communicate both orally and in writing
  • Occasionally drives short and long distances.

 

WORKING CONDITIONS

  • Dynamic, fast-paced working environment.
  • Ability to communicate effectively with staff and partners that are located off-site.
  • Frequent pressure due to deadlines and working with the public.
  • Some out-of-town travel, including nights and weekends possible